Group Agreement

This document is a translation of the original group agreement in German [PDF]. In case of ambiguities or mistranslations, the original document in German is the valid reference for the group functioning.

Jump directly to subchapters
Awareness
Communication
Distribution Days (DDs)
Foodsaving 
Foodsharing Points (FPs)
Onboarding 
Political Work

General

1. Vision

Goal

All edible foods in Luxembourg are consumed.

Values

Respect

For us, respect includes acceptance, openness and justice.

Reliability

Reliability results from one’s own motivation.

Responsibility

For us, a sense of responsibility includes sustainability, transparency and the money-free handling of rescued food. In the sense of responsibility towards the rescued food, a fast processing of the food stands for us before a charitable transfer.

Community

Through the structure and the course of our meetings, as well as the formal responsibility, an attempt is made to prevent conflicts. If possible, feedback is given through non-violent communication.

2. Membership

Responsibilities of a member

  • Registration on our communication platform, with photo and real name
  • Best possible and active support of Foodsharing Luxembourg

How do I become a member?

  • Fill in the membership application with legal agreement and privacy policy and acknowledge the statutes and group agreement by signature
  • Be present at an information meeting

How do I resign as a member?

Send an e-mail to the onboarding working group explaining the resignation.

How can I be excluded as a member?

See Article 11 of the Statutes.

2. Structure

Structure

2.1. Roles

  • Each member can take on several roles.
  • Each elected role in the circles must be redefined at the meeting of the circle after the General Assembly.

2.2. Circles

A circle is a semi-autonomous and self-governing group of equal persons who are jointly responsible for a sphere of work, decision-making and influence and can make decisions. In accordance with sociocracy, each circle may, if necessary, create temporary roles or circles whose responsibilities are clearly defined and dissolved after fulfillment.

3. Breakdown of members into Regional Circles (RC) (green ⬤)

3.1. Geographical breakdown of districts

Foodsharing Luxembourg is geographically divided into regional circles. Each Regional Circle corresponds to one or more of 12 cantons. These are:

  • Capellen
  • Clervaux
  • Diekirch
  • Echternach
  • Esch/Alzette
  • Grevenmacher
  • Luxembourg
  • Mersch
  • Redange
  • Remich
  • Wiltz
  • Vianden

Current Regional Circles (RC):

  • Capellen-Redange (CR)
  • Clervaux-Diekirch-Vianden-Wiltz (CDVW)
  • Echternach-Grevenmacher-Remich (EGR)
  • Esch/Alzette (ES)
  • Luxemburg (LU)
  • Mersch (ME)

As soon as there are more than 3 cooperations with companies in a single canton and necessarily at least 3 more cooperations in the rest of this district, this can be divided. In doing so, the canton splits off, which first has the 3 companies within its borders together.

3.2. Responsibilities

  • Ensure organized and spontaneous pickups in the respective Regional Circle
  • Exchange between the members of the circle on the development of new local projects
  • Election of a regional representative and a well-being manager

3.3. How do I become a member of this circle?

Each member of the association is automatically a member of the regional district of the canton of his place of residence. It may also join as many other regional circles as it wishes. The new member shall inform all other members of this circle of his or her accession.

4. Work in Working Circles (WC) (red ⬤)

4.1. Working Circles 

Name
Awareness
Communication
Distribution Days (DDs)
Foodsaving 
Foodsharing Points (FPs)
Onboarding 
Political Work

Each of the above-mentioned Working Circles may change its part of the Group Agreement itself, must include a history of changes at the end and must communicate these changes to all members.

4.2. Representative of a Working Circle in the Council

Responsibilities of the representative

  • Representation of the interests of one circle in another circle
  • Participation in decisions of the circle to which they were delegated

How do I become a representative of a circle?

Sociocratic election at district meetings, role Foodsaver as a condition for representatives of a regional circle, redefinition every year at the first circle meeting after the ordinary general assembly

How do I give up my role as a representative of a circle?

  1. Announce resignation to all members of your own circle and the circle in which you have represented your own circle
  2. Invite those interested in the role to the next circle meeting
  3. Sociocratic election at the next district meeting
  4. Handing over the role with the new person
  5. Communicate the change to all members of your own circle and the circle in which you have represented your own circle
  6. Four weeks to be available for inquiries

4.3. How do I become a member of a Working Circle?

How do I become a member of a Working Circle?

Each member of the association may join as many working or sub-working groups as he or she wishes. The new member shall inform all other members of this circle of his or her accession.

5. Connecting structure

5.1. Administrators (orange ⬤)

Responsibilities

  • Election of one representative and two treasurers
  • Representation of the association in all legal and administrative acts
  • Organize regular meetings, e.B. if forgotten to determine the facilitator role for the next meeting

How do I become a member of this circle?

  1. Determination by sociocratic election at the annual ordinary general assembly

How do I withdraw my membership?

  1. Announce their resignation to all members of the association. See Statutes for Procedure.

Or:

  1. Let their term of office expire and not stand for re-election.

5.1.1. Treasurer

Responsibilities

  • Manage your cash accounts
  • Preparation of financial reports for the General Assembly and the public.

How do I become a treasurer?

  1. Sociocratic election at district meetings of administrators

How do I hand over my role as treasurer?

  1. Announce resignation to all members of your own circle and the circle in which you worked
  2. Invite those interested in the role to the next circle meeting
  3. Sociocratic election at the next district meeting
  4. Handing over the role with the new person
  5. Communicate change to all members of your own circle and the circle in which you worked
  6. Four weeks to be available for inquiries

5.2. Council (Rat) (violett ⬤)

This circle consists of the representatives of the Working Circles representatives of the administrators.

Responsibilities

  • Exchange on the organisation of events or other awareness-raising actions
  • Exchange of current membership and foodaver numbers
  • Optimization of the organizational structure

How do I become a member of the Council?

See the role description of the representative, with the restriction to the representation of a maximum of two other circles in the Council.

6. Organization chart

7. Meeting

A distinction is made between the organizational meetings, general assembly and district meetings, as well as the information meetings. The General Assembly is described in the Statutes. District meetings take place at least once every other month and information meetings at least once a month. Our meetings are non-alcoholic.

7.1. Organizational meetings

Course of meetings

  1. Agreement on one or more languages in which the meeting will be held
  2. Check-in round
  3. Round for sharing unpleasant things
  4. Recognition and gratitude round
  5. Round to share progress and ideas
  6. Agenda presentation and adjustment, including prioritization of topics
  7. Processing of agenda items
  8. Next steps, including setting the facilitator for the next meeting
  9. Feedback round: Feedback on roles and evaluation of our cooperation
  10. Check-out round

Roles

The following roles should rotate each meeting:

  • Facilitator: This person is determined at each meeting for the next one. She sets a date on which most members can, as with framadate.org, creates an agenda with time management, as with framapad.org, to which any other member can add something, and moderates the meeting.
  • Keeper of the memory: This person writes a report of the meeting, including the names of the people present. It will send it to all members within 5 days of the meeting.
  • Keeper of the time: This person looks at the clock and tells the facilitator if there is a risk of deviating too much from the agenda.
  • Keeper of the heart: This person observes the mood of the individual members, pays attention to the individual needs and is allowed to interrupt the meeting in case of a crisis or conflict. She is also welcome to guide one or the other Energizer to ground, refresh or calm the group.

Decisions

Decisions are made sociocratically at the members’ meeting, according to the principle: “Safe enough to try, good enough for now”. Only members are entitled to make decisions. The procedure is as follows:

  1. Ask others for advice.
  2. Prepare a proposal.
  3. Present a proposal.
  4. Clarify comprehension questions without starting discussion.
  5. Others ask for objections. Objections are justified if they credibly show how the association or its members would be worse off as a result of the decision. Best of all, the objection includes a suggestion for improvement.
  6. Incorporate suggestions for improvement.
  7. Repeat point 3 until there are no more objections.

7.2. Information meeting

During the information meetings:

  • a attendance list is created
  • visitors are introduced to our association by explaining our projects
  • the process is explained to potential members in order to become a member 
  • is made aware of our group agreement

8. Well-being

8.1. Well-being manager of a regional circle

Responsibilities

  • Give all members an open ear
  • Strengthen community, e.B by organizing socialising events
  • Preventing conflicts or resolving them through mediation

How do I become a well-being manager of a regional circle?

Sociocratic election at district meetings, redetermination every year at the first district meeting after the ordinary general assembly

How do I relinquish my role as a well-being manager of a regional circle?

  1. Announce resignation to all members of your own circle and the circle in which you worked
  2. Invite those interested in the role to the next circle meeting
  3. Sociocratic election at the next district meeting
  4. Handing over the role with the new person
  5. Communicate change to all members of your own circle and the circle in which you worked
  6. Four weeks to be available for inquiries

8.2. Circle of well-being managers (yellow ⬤)

Responsibilities

  • Supportive exchange on conflicts and their mediation
  • Optimization of conflict prevention and resolution

How do I become a member of this circle?

See role description of the well-being manager

8.3. Conflict Resolution

In the case of conflicts, mediation by a well-being manager is sought. The incident is noted and with over 3 incidents within a year, two well-being managers are looking for a clarifying conversation in which the people involved can be asked to give up one or more of their roles.

9. Distribution

Food is passed on unconditionally. This means that no one is preferred. Everyone receives as much as desired. Nothing is picked up or put back. If you come at a later date, you can choose from what is left. Everyone decides for themselves whether and to whom he/she passes something on.

10. Money

  • Basically, the principle applies: As little as possible, as much as necessary.
  • The work of Foodsharing Luxembourg is basically voluntary.
  • No food may be sold or used as barter, even those for which rescued food has been processed.
  • Donation boxes may not be placed at a foodsharing point, as Foodsharing Luxembourg could otherwise be classified as a food company for accepting the sale of food.
  • Donations for the association are allowed at events if it is clear that the food is free of charge. For this purpose, signs with the inscription “Donations for the association Foodsharing Luxembourg” and “Food to give away” can be written.
  • There is no permanent cash register.
  • Any transport costs incurred are to be borne by yourself.
  • Financial reports should be publicly and transparently accessible to foodsharing.lu.

11. Review

Each year, this group agreement is reviewed before the Assembly so that any suggestions for improvement can be submitted to the Assembly. For this purpose, an administrator establishes a working group.


Awareness

1. Responsibilities

  • Organization of information booths and cooking events
  • Storage of the association’s material
  • Updating the Bill of Materials
  • Pay attention to shelf life for food in the warehouse

Communication

1. Responsibilities

  • Responsible for the social media channels
  • Responsible for the website
  • Building and maintaining relationships with other stakeholders
  • Increasing the level of awareness of our association
  • Media coverage
  • Design of print media
  • Installation and maintenance of platforms
  • Support of the other members in case of technical problems when using the platforms

Distribution Days (DDs)

1. Objectives and meaning

Free distribution of large amounts of food, without application of social criteria, with the aim of saving this food from the rubbish bin.

2. Structure

Each Distribution Day has a circle of members from whom a representative is selected. The Distribution Day representatives of all Distribution Days meet  in their own circle.

2.1. Distribution Day Circle

Responsibilities

  • Ensuring Distribution Day happens.
  • Election of a Distribution Day representative for the circle of Distribution Day representatives.

How do I become a member of this circle?

Any member of the association may join. The new member informs all other members of this circle of their membership.

How can I be excluded as a member of this circle?

The Distribution Day Circle can decide on the exclusion in case of a disregard of the health rules.

2.2. Distribution Day Representative

Responsibilities

  • Communication with the owner of the venue..
  • Representation of the interests of their Distribution Day circle in the circle of Distribution Day representatives.

How do I  become a Distribution Day representative?

Sociocratic election at the circle meeting.

How do I resign from my position as Distribution Day Representative?

  1. Announce  the resignation  of all members of  your own circle  and  the  circle in which you have represented your own circle.
  2. Invite those interested in the role to the next circle meeting.
  3. Sociocratic election at the next circle meeting.
  4. Handing over the role with the new person.
  5. Communicate the change to all members of your own circle and  the circle in which you have represented your own circle.
  6. Be available for four weeks for questions.

2.3. Circle of Distribution Day Representatives 

Responsibilities

  • Optimization of Distribution Days
  • Management and procurement of the necessary material
  • Election of a representative for the Council

How do  I become a member of  this circle?

 By choosing a Distribution Day representative

3. Requirements for a Distribution Day

  • Enough reliable shop cooperations to have large quantities  of food regularly available 
  • Guaranteed availability of the venue
  • A venue that
    • has electricity and  refrigerators. 
    • Can provide  tables
    • is large enough to set up the tables /refrigerators for distribution
    • Is located on the ground floor (for  easier  access when delivering food  and for people with reduced mobility)
    • is available for the scheduled day and  time
    • It is possible to distribute from every week at the same time 
    • can provide a responsible person (owner/key holder).
  • Sufficient availability of members to
    • guarantee the collection(s) of the food. 
  • prepare  the venue
  • sort the food and eliminate excessive packaging
  • distribute the food (in compliance with Covid hygiene measures)
  • Clean the venue after distribution
  • after distribution, to take the excess packaging to a recycling center,  to   compost spoiled/sorted out food or to drive to people whose animals can  consume  the rest..
  • to distribute the good leftovers to other people after the event. 
  • make sure you have enough helpers in case of holidays, health problems, etc.

4. Supervision of health requirements

Each Distribution Day circle appoints a person called a Food Safety Officer responsible for compliance with the health requirements of the Sécurité Alimentaire.

4.1. Distribution Day Food Safety Officers

Responsibilities

  • Ensuring health requirements
  • Examination of complaints by the Ministère de la Santé
  • Proposals for better compliance with health requirements
  • Reporting on the improvements for food safety to the representatives and directly with the Ministère de la Santé 

How do I become a Distribution Day Food Safety Officer?

Sociocratic choice at Distribution Day circle meeting.

How do I resign my position as Distribution Day Food Safety Officer?

  1. Announce your resignation to all members of your own Distribution Day circle and the circle in which you have represented your own circle.
  2. Invite those interested in the role to the next circle meeting.
  3. Sociocratic election at the next circle meeting.
  4. Handing over the role with the new person.
  5. Announce change to all members of your own Distribution Day circle and the circle in which you have represented your own circle.
  6. Be available for four weeks for inquiries..

4.2. Circle of Distribution Day Food Safety Managers

Responsibilities

  • Optimization of compliance with the health requirements of the Distribution Days
  • Election of a representative to the Ministère de la Santé

How do  I become a member of  this circle?

By sociocratic election to the Distribution Day Santé responsible

4.3. Role of the Food Safety Representative directly with the Ministère de la Santé 

Responsibilities

  • Direct contact person for all Distribution Days for the Ministère de la Santé
  • Forwarding of problem cases to the corresponding Distribution Day Santé responsible
  • Information to the Ministère de la Santé on the measures taken  to remedy the  incidents complained of.

How do I become a  Distribution Day Santé representative?

Sociocratic election at district meetings of the Distribution Days Santé responsible.

How do  I resign my position as Distribution Day Food Safety Representative?

  1. Announce  resignation to all members of the Distribution Day Food Safety Responsible Circle.
  2. Invite those interested in the role to the next circle meeting.
  3. Sociocratic election at the next circle meeting.
  4. Handing over the role with the new person.
  5. Inform all members of your own Distribution Days responsible circle and the circle in which you have represented your own circle.
  6. Be available for four weeks for inquiries.

Foodsaving

1. Roles

1.1. Foodsaver

Responsibilities

  • Foodsavers divide the food independently into edible and no longer edible  food during the pick-up, distribution is their own responsibility and at their discretion.
  • Take care of Test pick-up collectors (see section “Test Pick-ups”).

How do I become a Foodsaver?

  1. Become a Foodsharing member.
  2. Probationary period consisting of three test pickups within 3 consecutive months, is successfully completed. In case of no-show without deregistration, another test pick-up must be completed. Or: Send a digital version of the Foodsaving Passport from Foodsharing Germany, Austria, Switzerland or East Belgium to the Onboarding circle.
  3. Receipt of the ID card from Foodsharing Luxembourg.
  4. Registration on karrot.world with real name and photo.

How do I relinquish my position as a Foodsaver?

  1. Unsubscribe from the Onboarding Working Circle.

1.2. Cooperation Manager

Responsibilities

  • Establish and organise a cooperation with one or more people.
  • Arrange with the cooperation the process for pick-ups and make sure that all agreed pick-up dates take place.  If no one else can carry out the pick-up-, step  in themselves and cancel the pick-upas early as possible in only in an emergency.
  • Maintain the operating side on karrot.world, e.B.  Special features, usual pick-up quantity and pick-up times. Regular pickups have to be entered as recurrent pickups on Karrot.

How do I become a Cooperation Manager?

  1. Suggest a cooperation to all Foodsavers.
  2. See if enough Foodsavers can be found for the pickups.
  3. Send an inquiry to the company about establishing cooperation. 

Or:

  1. Take over a cooperation from a previous cooperation manager.

How do I relinquish my position as person in charge of a copperation?

  1. Announce the resignation to all Foodsavers.
  2. Find a replacement.
  3. Make a handover with the new person.
  4. Notify the company of the change.
  5. Communicate change to all Foodsavers.
  6. Be available for four weeks for inquiries.

2. Establishing a cooperation with companies

2.1.  Before the first contact

  1. A Foodsaver who establishes the cooperation is responsibile for operations (see Cooperation Manager).
  2. Check whether the business is already registered on karrot.world under “Places”.
  3. If so, find out if someone is already taking care of the cooperation and coordinate with that person.
  4. If not, maybe ask the business privately what happens to the food leftovers, suggest the idea at the next member meeting or otherwise by e-mail to all members.
  5. Enter the business on karrot.world with the current state of negotiations so that a business page is created and all information can be collected there.
  6. There should be enough Foodsavers available to guarantee pickups.
  7. Clarify where and how rescued food should be distributed.

2.2. The first contact

  1. Send an e-mail to the desired business.
  2. Briefly introduce Foodsharing and make an appointment for a meeting with those responsible.

2.3. First meeting

  1. Present Foodsharing concisely.
  2. Ask the current situation: What happens to the sorted out goods? Are there already cooperations with foodsaving organizations? How could Foodsharing support?
  3. Explain advantages for the cooperation.
    1. Save money and manpower:
      1. for waste disposal: save paying for container capacity.
      2. for sorting: Taking over the sorting of  the no longer sellable food into edible and no longer  edible.
    2. Flexibility: Pick-ups on weekends, holidays, late at night, early in the morning or even in case of  cancellation of pick-ups from  other organizations.
    3. As a rule,  fixed days and fixed times are  arranged with the foodsavers for pick-up, so that the company knows exactly when the food will be picked up.
    4. If interested, the business is mentioned as a supporter i.e. advertising for the recipient, image cultivation, social responsibility reputation among their clients.
    5. Ethical handling of food: Contributing to the saving of edible food and to climate protection.
    6. Legally on the safe side with Foodsharing Luxembourg: Food levies do not mean any legal risks for the business (disclaimer, legal basis and hygiene guidelines).
  4. Discuss details for the cooperation:
    1. Pick-up dates: fixed days of the week and times are ideal, but pick-ups on a spontaneous telephone call from the management are also possible.
    2. Pick-up location: Where exactly?  Can the Foodsavers sort food and divide there or should this take place in another location?  Define waste disposal and separation?
  5. Leave your personal contact details.
  6. Ask for contact details and contact persons of the business.
  7. Clarify the name of the business: Are we allowed to say where  the food comes from? Can the business be mentioned in the press?
  8. Agree and send a follow up email with the next steps.

2.4. After the first meeting

As the Cooperation Manager:

  1. Update your request page on karrot.world, including your name and phone number as a contact person.
  2. Recruit more Foodsavers for support as needed.
  3. Arrange the first pick-up appointment with the company and Foodsavers who want to pick up.

2.5 Reservation of slots for Foodsharing Points

    Slots may only be reserved for FP in new cooperations. Please refer to the group    agreement for Foodsharing Points point number 5 for more information 

3. Pick-ups

3.1. Procedure of a pick-up

  1. Sign up for the pick-up on karrot.world. Every Foodsaver can pick up only once per week per place, except if the pickup slot is still empty 48 hours in advance.
  2. Foodsaver is at the pick-up ten minutes before the agreed time with jute bags, boxes, bicycle or car etc. 
  3. Meet with the other registered Foodsavers in front of the business and  enter the business together. Show Foodsharing card on request. In case of delay, let other Foodsavers know by phone and wait outside.
  4. The food to be saved is quickly divided among the Foodsavers, it is not counted, everyone takes what they will use or distribute.
  5. Leave the business together.
  6. Give feedback on Karrot.world by at least one person. This person indicates the estimated total pick-up quantity and the people that joined for the trial pick-up.

3.2. Stepping back from a pickup

If a Foodsaver steps back from a pickup, they have to sign out on Karrot. If it happens more than 24 hours before the pickup, they are allowed to do a post only on the place wall on Karrot. If it happens within 24 hours before the pickup, they have to look for a replacement themselves and can do a post on the wall of the whole Karrot group. If they cannot find one person, they contact the Foodsavers that will go and the Cooperation Manager.

3.3. Behaviour during a pick-up

  • People who do not belong to the association who help as a transportation aid are waiting away from the business.
  • The bringing of children or animals into the business is not permitted. They should wait outside.
  • Comments on the quantity, type and use of the food must not be discussed at the business.
  • The pick-up location must be left  as clean and rubbish-free as possible. Waste such as packaging or cartons must be disposed of on site in accordance with the operating specifications.
  • Everything edible is taken away.

3.4. Test pick-ups

  1. Registration with the Onboarding Working Group, which establishes contact with as many company managers as possible with suitable companies.
  2. Information on the part of the accompanying Foodsavers about the pick-up quantity, carrying devices, procedure, special features of the respective company and the operating side on karrot.world.
  3. Arranging appointments with one or more companies.
  4. Execution of the pick-ups.
  5. The onboarding working group decides with the accompanying Foodsavers about your admission as a Foodsaver.

4. Hygiene Charter

4.1. Recommendations on the direct handling, transport and storage of food

  • Refrigerated goods:  Keep to the cold chain, i.e. uninterrupted transport in a cooler bag with cooling elements and storage in a cool bag.
  • Transport and store food in food-safe packaging, recognizable by the following indications: polyethylene (PE), polypropylene (PP) for food and the glass-and-fork symbol.
  • Store raw and cooked/prepared food separately 
  • Storing food with soil residue separately to the rest of the food. 

4.2.  Edibility control

  • Check for edibility before receiving or passing on food, as far as possible try not to open the packaging
  • Check the appearance and color: Inedible in case of discoloration, turbidity, dehydration, freezer burn and mold
  • Check the consistency, structure and surface: Inedible on greasy surface, mucus formation, liquefaction, hardening, segregation, gas formation and coagulation
  • Check the smell and taste: Inedible if rotten, sour, musty, old, rancid, fermented, fishy or soapy smell/taste

4.3. The transfer of the following products is prohibited

  • Inedible foods (see edible control) 
  • Foods after the use-by date
  • Raw fish, raw meat
  • Raw milk products
  • Dine with raw egg and tiramisu, homemade mayonnaise
  • Alcohol
  • Tobacco
  • Medication

4.4. Handling of food is not permitted in the following cases

  • Diarrhea, severe nausea or vomiting
  • An infectious disease
  • Skin disease or open wound
  • Fever above 38.5°C

4.5. Legal provisions on the transfer and receipt of funds

  • Foodsavers are responsible for the food they pass on.
  • Foodsharing Luxembourg is not a food business.
  • The distributions take place from private person to private person. That is why there is no need for traceability of the food. This also means that the association Foodsharing Luxembourg is not liable for food poisoning or similar. There is no liability claim by the recipient for consequential damages.
  • In the case of personal handover, the recipients should be informed orally that they   should carefully check the food again before consumption.

History of changes

  • 23.03.2022
    • Added: Recognition of Foodsaving passport from German-speaking countries
    • Added: “3.2. Stepping back from a pickup”
    • Added: Limitation of the number of pickups in the first point under “3.1. Procedure of a pick-up”
    • Added: clarification of regular pickups in the last point under “Responsibilities” under “1.2. Cooperation Manager”

Foodsharing Points (FPs)

1. Objectives and meaning

Foodsharing Points are a public place for the exchange of food.

The legal basis for Foodsharing Points is described in the document “Legal Foundation”  (see link below).

2. Structure

Each Foodsharing Point has a circle of members from whom a representative is appointed. The Foodsharing Point managers of all the Foodsharing Points meet in their own circle.

2.1. Foodsharing Point Circle

Responsibilities

  • Establishment and maintenance of the Foodsharing Point.
  • Election of a Foodsharing Point representative for the circle of Foodsharing Point representatives.
  • Election of a Foodsharing Point Hygiene supervisor for the circle of Foodsharing Point Hygiene supervisors.

How do I become a member of this circle?

Any member of the association may join. The new member shall inform all the other members of this circle of their membership.

2.2. Foodsharing Point Representative

Responsibilities

  • Communication with the site provider.
  • Maintenance of the cleaning plan.
  • Ensuring compliance with hygiene rules.
  • Representation of the interests of their Foodsharing Point in the circle of Foodsharing Point representatives.

How do I become a Foodsharing Point representative?

Sociocratic election at circle meetings.

How do I relinquish my position as a Foodsharing Point representative?

  1. Announce resignation to all members of your own circle and the circle in which you have represented your circle.
  2. Invite those interested in the role to the next circle meeting.
  3. Sociocratic election at the next circle meeting.
  4. Handing over the role to the new person.
  5. Communicate the change to all members of your own circle and the circle in which you have represented your circle.
  6. Be available for four weeks for inquiries and handover.

2.3. Circle of Foodsharing Point Representatives 

Responsibilities

  • Optimization of Foodsharing Points.
  • Management and procurement of the necessary material.
  • Election of a representative for the Council.
  • Choice of a contact person for all Foodsharing Points for the health authority.

How do I become a member of this circle?

By choosing a Foodsharing Point representative.

3. Requirements for a Foodsharing Point

  • Fridge, shelf or cupboard.
  • Optimal location:
    • Accessibility: Place accessible to all people.
    • Prevention of vandalism: A place where many people always pass by. It  is best to be closed at night.
    • If a refrigerator: need for power supply.
    • Outdoors: protection from animals and weather influences.
  • If a refrigerator: Clarification who will cover the electricity costs.
  • Clarification of who takes care of the cleaning and maintenance: At least 5 people, including at least 3 members and optional external people. As soon as there are fewer than 5, the Foodsharing Point must be closed. A cleaning plan is created, who takes care of what and when.
  • Inclusion in insurance.
  • Foodsharing Point documents to be printed out and attached to the Foodsharing Point in a clear and visible manner:

4. Supervision of a Foodsharing Point

  1. Ideally every day:
    1. Control temperature.
    2. Control food.
    3. Note the measures taken in the hygiene plan.
  2. Clean up and clean at least every 2 to 3 days
    1. Bring and use cleaning utensils. 
    2. Note the measures taken in the hygiene plan.
    3. If possible, take and upload a photo of the refrigerator and the cleaning plan.
    4. Clothes to be washed at 60°C at least.

Onboarding

1. Responsibilities

  • Organize information meetings: Meet interested parties in person or online, explain the core elements of Foodsharing Luxembourg to them and show them the online membership form 
  • Invitation via link to our communication platform (after  joining  the  association as a member)
  • Send the Group Agreement
  • Responsible for communication between new and old members during the probationary period
  • Regularly inform all Foodsavers about the entries and exits of other Foodsavers
  • Sending the Foodsaver ID cards
  • Manage the sign-up list and sample pickups

Political Work

1. Responsibilities

  • Political work to combat food waste